Job Description

We are seeking a Contract Administrator who reports to the Director of Procurement Operations and will be responsible for preparing, examining, analyzing, negotiating and revising contracts that involve the purchase or sale of goods or services such as equipment, materials, supplies, or products. The position handles the administration of contracts over their entire life cycle (beginning to end), including review of commercial and legal terms.

Specific Duties & Responsibilities

• Works in partnership with JHU Legal to oversee the legal terms (e.g., indemnity clause) and the preparation and revision of contracts that involve the purchase or sale of goods and services.
• Works closely with the Category Portfolio Group Manager and participates in negotiating the commercial terms of the contract (e.g., price, contract period).
• Develops practical and effective contract governance and administration policies, processes, procedures and work instructions for Procurement.
• Develops standardized contract template libraries to be used for re-occurring purchases. Negotiates contract terms and conditions.
• Prepares contract briefs and revisions summarizing contractual requirements to ensure contract execution in accordance with company policy.
• Tracks authorizations and correspondence.
• Maintains detailed and organized files including audit files for each contract which will include original contract, all correspondence, changes/deviations, amendments, clarifications, payment schedules.
• Prepares contract change, cancellation and other notices as required.
• Ensures contractors are in compliance with legal requirements, owner specifications and government regulations.
• Conducts on-going training for procurement professionals and key stakeholders on the contract administration process, policies and technologies.
• Administers surveys, prepares reporting and other data collection and metrics compilation activities.

Special Knowledge, Skills & Abilities

• Requires strong contract clause and policy writing abilities in a procurement environment including knowledge of commercial contract terms and conditions, statements of work, acceptable clause modifications and alternative fallback positions.
• Advanced skill set in MS Word.
• Requires the ability to earn and retain the respect of legal and procurement professionals.
• Must be able to communicate effectively with and win cooperation from personnel at all levels of the organization.
• Must be able to get things done with informal authority.
• Must have exceptional written and verbal communication, time management and interpersonal skills.
• Must be able to achieve demanding deadlines without requiring constant follow-up.
• Must be able to re-order project priorities on short-notice and adapt to changing requirements.
• Prefer experience with contract database technologies.
• Prefer strong stand-up training and presentations skills, plus advanced presentation software skills.

Minimum Qualifications

• Bachelor's Degree in Business Administration, Supply Chain Management or related field.
• Minimum 5 years contract administration experience in complex procurement environment.
• Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Paralegal or Contract Administration certification highly desirable.

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