Job Description

JOB SUMMARY

Perform and manage Human Resources initiatives and functions in order to support employees, customers and overall business needs.

Dane Street’s success relies on individual and team contributions every day. We care for our customers, each other and Dane Street. It is the responsibility for all of us to maintain a positive working environment that promotes client satisfaction and results.

This role will play a key part in driving satisfaction and achieving results, with a strong focus on learning and development.

MAJOR DUTIES & RESPONSIBILITIES

General HR duties including but not limited to payroll, benefits administration, HRIS maintenance, and LOA administration.

Recruiting

• Assists with the recruiting process, including locating qualified candidates through various methods of sourcing and networking.
• Meet staffing goals through interviewing, evaluating, scheduling management interviews, tracking and managing data.
• Communicate and promote internal staffing objectives, such as referrals and internal employment opportunities.

Employee File Management

• Electronic filing of documents, updating and maintaining information in the HRIS (Human Resources Information System) and ensuring employment documents are uploaded to employee records, as well as retrieving and forwarding documents upon request.
• Assists in maintaining the company’s employee records and I9 files, which will include completing audits on those records.

New Hire & Employee Engagement Activities

• Onboard new clients and ensure adherence with I9 requirements, acknowledgement of guides & policies, and signed employment paperwork.
• Assist with scheduling new employees for orientation, training, benefits, and performance reviews, as well as being involved with employee engagement initiatives.

Benefits

• Direct and answer employee questions regarding onboarding, benefits and directing employees to appropriate Human Resource staff when necessary.
• Inform employees upon eligibility of benefits enrollment, obtain enrollment forms, enroll employees with carriers and set up premium deductions for payroll.
• Enroll employees and ensure that enrollment time is set up appropriately in carrier portals, HRIS system and deductions in payroll are all aligned.
• Assist employees with qualifying events and open enrollment through communication, documentation and updates to carrier portals and payroll.
• Notify employees of automatic enrollment regarding 401k.
• Prepare and send proper FMLA documents to requesting employees as well as maintaining the FMLA request trackers
• Track monthly payments of COBRA coverage for termed employees to ensure coverage continues

Payroll Efforts

• Work with managers to submit employee action forms for changes to salaries/commissions/bonuses/stipends and add changes to HR changes form.
• Work closely with finance on ensuring payroll changes are processed timely and accurately on payroll run biweekly.
• Maintenance of Paylocity records and reporting of data.
• Work with managers to approve bi-weekly time cards and PTO submittals.
• Compile, prepare and process bi-weekly payroll, making sure all changes on the HR changes form have been added to the Paylocity system before processing.
• Review payroll register thoroughly to ensure payroll has been completed accurately.
• Complete monthly payroll analysis and overtime report for each payroll cycle.

Employee Relations

• Work with managers and supervisors regarding all aspects of employee management.
• Provide oversight and direction in training, counseling and performance of employees.
• Oversee PIP administration and tracking
• Assist in formal counseling
• If termination is necessary, work with managers on ensuring file activity is satisfactory, work on timing and engage in termination alongside managers.
• Prepare separation documents for termination.
• Process final pay based on home state.
• Conduct exit interviews when necessary.

Analysis

• Monthly auditing of benefits enrollment through carrier portals, Paylocity, and payroll for all benefits, including COBRA.
• Performance Review & PTO analysis that involve management to ensure reviews are handled timely, merit increases are recorded properly and PTO is used throughout the year.
• Maintain proper paylocity codings (such as terminations, position changes, wage changes) to provide analysis regarding compensation, turnover, etc. to help support business initiatives.

Learning & Development

• Designs and develops training programs that align with the company’s strategic goals and employee development needs.
• Creates engaging and effective training materials and facilitates training sessions using a variety of delivery methods.
• Stay up to date with the latest trends and best practices in L&D.

Other duties & special projects, as assigned and based on business needs.

Requirements

EDUCATION/CREDENTIALS:

An Associate’s Degree or Bachelor’s Degree is preferred.

SHRM or HRCI certification is preferred. 

JOB RELEVANT EXPERIENCE:

Business experience in a healthcare and/or insurance setting is preferred.

JOB RELATED SKILLS/COMPETENCIES:

Present exceptional communication skills with a clear understanding of company business lines. The ability to apply critical thinking, manage time efficiently and meet specific deadlines. Computer literacy and typing skills are essential.

WORKING CONDITIONS/PHYSICAL DEMANDS:

Any lifting, bending, traveling, etc. required to do the job duties listed above. Long periods of sitting and computer work.

WORK FROM HOME TECHNICAL REQUIREMENTS:

Supply and support their own internet services. 

Maintaining an uninterrupted internet connection is a requirement of all work from home position.

This job description is subject to change at any time. The duties and responsibilities outlined in this document are shared. Primary areas of focus for each Generalist will be communicated as appropriate.

Benefits

Join our team at Dane Street and enjoy a comprehensive benefits package designed to support your well-being and peace of mind. We offer a range of benefits including medical, dental, and vision coverage for you and your family. Additionally, we offer voluntary life insurance options for you, your spouse, and your children. We also offer other voluntary benefits which include hospital indemnity, critical illness, accident indemnity, and pet insurance plans. Employees receive basic life insurance, short-term disability, and long-term disability coverage at no cost. Our generous paid time off policy ensures you have time to relax and recharge, while our 401k plan with a company match helps you plan for your future. Apple equipment and a media stipend are provided for remote workspace. 

ABOUT DANE STREET:

A fast-paced, Inc. 500 Company with a high-performance culture, is seeking insightful forward-thinking professionals. We process over 200,000 insurance claims annually for leading national and regional Workers’ Compensation, Disability, Auto, and Group Health Carriers, Third-Party Administrators, Managed Care Organizations, Employers, and Pharmacy Benefit Managers. We provide customized Independent Medical Exams and Peer Review programs that assist our clients in reaching the appropriate medical determination as part of the claims management process.

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