Job Description

Job Description and Duties

Under the general direction of the Chief Executive Officer (CEO), the Chief Administrative Officer (CAO) is responsible for daily administrative functions, providing input for strategic planning, collaborating on policy development and implementation, and serving a critical role in driving organizational performance of the 22 nd District Agricultural Association (District) which produces the annual San Diego County Fair. The CAO oversees resource allocation and ensures smooth business service operations such as administration, accounting and finance, human resources, and risk management.

As a member of the Executive Leadership Team, the CAO works collaboratively with the Chief Operations Officer and Chief Communications Officer and reports directly to the CEO. The CAO consults with and advises on policies and programs and employee understanding and engagement on business priorities and key initiatives aligned with District’s vision, strategy, and production of the Fair.

The CAO manages various business service contracts including food and beverage, horse racing, and equestrian center operations and serves as District’s project manager for all capital infrastructure investments. Additionally, the CAO identifies risks, resolves issues that may arise, and ensures timely reporting to the CEO or regulatory entities, and may assist in other tasks.
This position is located in Del Mar, CA

You will find additional information about the job in the .

Working Conditions

Work is primarily performed in a standard office environment with artificial light and climate control in the heart of the main campus of the Del Mar Fairgrounds.

Special Requirements

Important Information: This position requires a Statement of Qualifications (SOQ). Applications submitted without an SOQ or an SOQ that does not answer the items/questions, and/or does not follow formatting instructions will be considered  not interested in this position and will be eliminated from the selection process. 
Resumes and cover letters do not take the place of the SOQ. Please see the Desirable Qualifications section for more information.

Applicants who completed their education outside of the US (with foreign degrees/transcripts) must obtain and submit verification of U.S. course/degree equivalency. Foreign education credential evaluation services can be found at  NACES | National Association of Credential Evaluation Services .

When submitting supporting documents, PDF file format is preferred.

Employment History on the STD 678  must be complete and include dates, accurate hours per week, total time worked, duties and responsibilities, and contact names and phone numbers of supervisors .

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Extensive cross-functional experience in accounting or finance, human resources, contracts and procurement, and capital infrastructure planning
• Excellent written and verbal communications skills — including public speaking and presentation skills to address groups of all sizes and makeup — with the ability to effectively convey technical information
• Bachelor’s degree
• Advanced degree, such as a law degree or a master’s in business or public administration
• Demonstrated experience interpreting and implementing laws, policies, and procedures
• Experience working with Microsoft 365 products and Microsoft Teams
• Ability to work outside the normal business day/week, as demanded by events and programs
• Demonstrated focus on continuous process improvement
• Ability to inspire and motivate others to achieve more
• Strong understanding of accounting, financial reporting, payroll, budget development and management, and effective internal controls for a complex organization
• Demonstrated ability to assess the strengths and weaknesses of ideas and processes and to offer recommendations for solutions in a collaborative environment

Benefits

Our Amazing Perks!

There are many benefits to joining our team, we have a Comprehensive Employee's Benefits Package which includes:  Health and wellness benefits (e.g., medical, dental, vision, etc.);  Time off benefits (e.g., paid vacation, sick leave, professional development days, personal holidays, 11-paid holidays per year, etc.);  Financial security benefits (e.g., California Public Employees' Retirement (CalPERS) pension upon retirement, 401(k), life insurance for excluded employees: supervisors / managers, etc.).

Benefit information can be found on the CalHR website and the CalPERS website.

Application Package Requirements

Resume 
A resume is required and must include the years positions were held, responsibilities, number of direct reports, and education.

Statement of Qualifications
A Statement of Qualifications is required and must be submitted with your Examination/Employment Application (STD 678). Applications received without an appropriate Statement of Qualifications based on the instructions below, will be rejected for being incomplete and will not be considered. Resumes, cover letters, and other documents will not be considered as a response to the Statement of Qualifications. Please refer to the "Statement of Qualifications" section below for specific requirements.

Degree or Transcript
A degree or transcript is required to verify the completion of the required education and/or relevant coursework.

APPLICATIONS RECEIVED WITHOUT A STATEMENT OF QUALIFICATIONS (SOQ)/SUPPLEMENTAL QUESTIONNAIRE (SQ) WILL NOT BE CONSIDERED.

Note: Resumes, cover letters, and other materials will not substitute for the required SOQ.

The SOQ describes your experience, knowledge, and abilities as they relate to the information contained in the position description, minimum qualifications, and desirable qualifications sections that are identified in the duty statement. You must provide specific examples. The SOQ will also serve as documentation of each candidate's ability to present information clearly and concisely in writing since this is a critical factor to successful job performance.

SOQ Requirements: 

1. Describe how your work experience, education and other relevant life experience has prepared you for the role of Chief Administrative Officer based on the preferred qualifications for the position.
2. Describe why you are interested in the position of Chief Administrative Officer at the 22 nd District Agricultural Association, home of the San Diego County Fair.
3. Describe your leadership skills and provide examples of your ability to think strategically and function effectively as a member of an executive team.
4. Provide examples of your leadership experience which demonstrate your ability to plan, organize, and direct multi-level staff, and your knowledge of training, motivation, recognition, and progressive discipline.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Degree and/or School Transcripts
• Statement of Qualifications -
  • Applicant must answer the questions listed below in numerical order. Number and organize your responses to correspond directly with each item listed below.
  • SOQ shall not exceed four (4) pages in length, single-spaced, 12-point Arial font, and be in justified paragraph format.
  • The document shall be titled "Statement of Qualifications - (Your Full Name). "
  • When completing the SOQ, please include all relevant experience, education, and training for the statement below.

Job Tags

Holiday work, Full time, Work experience placement,

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