Job Description

Primary Purpose:

• To assist in the efficient operation of the school office by serving as attendance clerk and assisting the school secretary.

Qualifications:

• High School diploma or equivalent from an accredited institution required

Special Knowledge/Skills:

• General Clerical and Computer Skills
• Excellent Telephone and Interpersonal Skills
• Bilingual Preferred (May be required based on job related campus need)

Minimum Experience:

• General Clerical Experience

Main Responsibilities and Duties

Specific Responsibilities and Duties

• Acts as receptionist for students, teachers, parents and visitors.
• Answers the telephone, directs calls to the proper person and/or takes messages
• Maintains student attendance records and monitors absences
  • Calls parents of absent students who have not been cleared
  • Reports any attendance problems to assistant principal(s).
  • At end of day, prints/types updated Unexcused Absence Summary and distributes to assistant principals.
  • Writes passes and admits for students
  • Schedules teacher/parent conferences as needed
  • Keeps a record of student tardies
  • Enters daily attendance on computer
  • Verifies attendance registers
• Serves as pupil accounting officer/clerk.
  • Maintains teacher class lists.
  • Registers new students
  • Processes student cumulative folders.
    • Out-of-District: copies, sends and requests
    • From other AISD schools: requests or sends records and distributes to teacher(s).
  • Withdraws students.
  • Processes, verifies, and distributes attendance violation letters
  • Prepares attendance reports
  • Checks foreign student documentation
  • Registers new kindergarten students at Round-Up.
• Sorts and distributes mail.

Shared Responsibilities:

• Assists with budget
• Assists with typing, filing, maintenance of machines,
• Assists in clinic in nurse's

Other Duties as Assigned

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